Charter Bus Prices in Sacramento
Need to know how much it costs to rent a charter bus in Sacramento? You’ve come to the right place! Coach Bus Sacramento makes it easy to get live charter bus pricing in seconds and book the bus you want at a price that fits your budget. Whether you’re planning a school trip to the California State Capitol Museum, a wine tour through Napa Valley, or a corporate event downtown, we’ll help you find the perfect vehicle at the perfect price. Call our team anytime at 279-238-9810 to get an instant quote and see why we’re the #1 choice for charter bus rentals in Sacramento!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Sacramento?
The cost of a charter bus rental in Sacramento typically ranges from $1,625 to $4,215+ for multi-day trips, with exact pricing depending on factors like trip duration, mileage, vehicle type, and time of year. You can also expect to pay around $150–$350 per hour, $1,400–$3,500 per day, or $5.00–$8.50 per mile, depending on the size and type of bus you choose. Minibuses (18–35 seats) are generally less expensive than full-size charter buses (40–56 seats), while executive coaches and party buses may have higher rates due to additional amenities.
The best way to get accurate pricing is to call our reservations team at 279-238-9810 with your trip details. We’ll provide you with an instant quote based on your itinerary and help you find the right vehicle at the right price.
What Factors Influence Charter Bus Prices in Sacramento?
Several variables can affect the cost of your Sacramento charter bus rental:
- Time of Year: Peak season for charter bus rentals in Sacramento is typically April through June due to school field trips, graduations, and wedding events. You may see higher prices if you book during these months.
- Trip Duration: Most rentals are billed by the hour, day, or mile. For local Sacramento trips, you’ll likely pay an hourly rate with a minimum block of hours. Multi-day trips will be billed by the day.
- Vehicle Type: Larger buses with more amenities cost more than smaller, standard models. A 56-passenger motorcoach will have a different rate than a compact minibus.
- Pickup Location: If your trip starts outside of Sacramento’s city center, you may be charged for the mileage it takes to bring the bus to your group—this is called deadhead.
- Special Events: Major events like Aftershock Festival, Sacramento Kings games, or large conventions can impact availability and pricing due to increased demand.
Sample Trip Pricing Examples
To give you a better idea of what to expect, here are some real-world examples of recent charter bus rental quotes in Sacramento:
- A high school books a 56-passenger charter bus for a one-day field trip to the State Capitol. Their total cost comes out to $2,850.
- A corporate group rents a 25-passenger minibus for a two-day conference with hotel shuttles. They pay $1,900 per day, totaling $3,800.
- A youth sports team needs a 20-passenger minibus for a weekend tournament in San Francisco. Their three-day rental costs $4,200.
- A wedding party hires an 18-passenger minibus for six hours of local transportation between venues. Their final price is $1,680.
Remember, these are just examples—your actual price will depend on your specific itinerary and requirements. The best way to get an accurate quote is to contact Coach Bus Sacramento with your trip details.
Example #1
Let’s say you’re a teacher organizing a field trip for 40 students from a high school in downtown Sacramento to the California State Railroad Museum. You need a 56-passenger charter bus to accommodate everyone comfortably. The museum is located about 2 miles from most downtown schools, but you plan to make additional stops at the State Capitol and lunch at a nearby park, totaling 10 miles of travel for the day. You’ll need the bus for 6 hours to cover all activities.
If the hourly rate is $250, your base cost would be 6 hours × $250/hour = $1,500. Since this is a local trip, mileage isn’t a significant factor, but always confirm if there’s a minimum charge or additional fees. Compared to renting multiple vans or using public transportation, the charter bus offers a cost-effective and convenient solution.
Example #2
A tech company based in a suburban office park 15 miles outside of downtown Sacramento wants to provide a daily corporate shuttle for its employees. They estimate needing a 25-passenger minibus running two round trips per day, five days a week. The total weekly mileage is 300 miles (60 miles per day × 5 days). They sign a contract for a month-long pilot program.
If the minibus rate is $2,000 per day, the monthly cost is 20 days × $2,000/day = $40,000. This investment helps the company attract talent, reduce parking demand, and support sustainability goals. Coach Bus Sacramento works with the client to optimize the schedule and ensure reliable service.
Example #3
A couple is hosting their wedding at a vineyard outside Sacramento and needs transportation for guests staying at hotels downtown. They book two 18-passenger minibuses to run continuous shuttles between the venue and three hotel locations. The wedding package includes 8 hours of service, with each minibus covering 50 miles during the event.
With an hourly rate of $210 per minibus, each vehicle costs 8 hours × $210/hour = $1,680. For two minibuses, the total is $3,360. The couple appreciates that guests won’t have to worry about driving after the reception, and the shuttle keeps the event running on schedule.
Example #4
A college basketball team needs transportation from Sacramento to Los Angeles for a weekend tournament. They require a 56-passenger charter bus with room for players, coaches, and equipment. The round-trip distance is approximately 800 miles, and the itinerary includes two overnight hotel stops. The team will have the bus for three days.
If the operator charges $7.00 per mile, the mileage cost is 800 miles × $7.00/mile = $5,600. Alternatively, if billed by the day at $3,000 per day, the total is 3 days × $3,000/day = $9,000. Additional expenses such as hotel rooms for the driver and tolls are factored into the final invoice. The team values the comfort and camaraderie of traveling together.
Example #5
A group of friends is planning a private wine tour to Napa Valley and hires a 25-passenger minibus for the occasion. The itinerary includes visits to several wineries, lunch reservations, and scenic stops along the way. The total duration of the trip is 10 hours, with an estimated 150 miles of driving.
At an hourly rate of $230, the minibus costs 10 hours × $230/hour = $2,300. Divided among 20 passengers, each person pays $115 for transportation. The charter bus allows everyone to enjoy tastings without worrying about driving, making it a fun and affordable outing.
Example #6
A corporate client books a 20-passenger minibus for airport transfers between downtown Sacramento hotels and Sacramento International Airport (SMF). The airport is located 12 miles from the city center, and the client requests round-trip service for a visiting executive team. The minibus will be needed for 4 hours to accommodate flight schedules.
With an hourly rate of $220, the cost is 4 hours × $220/hour = $880. The client appreciates the convenience of curbside pickup, luggage assistance, and traveling together as a group. Compared to booking multiple rideshares or taxis, the minibus offers better value and coordination.
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